9 Really Useful PowerPoint Tips for Presentations

If you haven’t got enough to think about when doing a PowerPoint presentation here are some tips that will make it a little less stressful and at the same time might help keep your audience’s attention.

  1. Start Your Presentation Quickly
    Want to start your presentation without fiddling around with the mouse to start the presentation? If you are using Windows press the F5 key on the keyboard, it is usually in the top row of your keyboard. If you are using a Mac press cmd and enter.
  2. Successfully Using a PowerPoint Created on a Mac on a Windows PC
    There is a myth that if you use a PowerPoint presentation created on a Mac on a Windows PC the media like video and even pictures will not work. The trick is, and this applies to any presentation moving from on computer to another for both Windows and Mac, is where you store all your files. Adding them all to the same folder will help.
  3. Joining PowerPoint Presentations Together
    If you are running a lecture, seminar or conference then it can save time, look nicer and more professional if the presentations flow from one to another. Here is how you can do this.
  4. Inserting a Screenshot into a Slide
    Need to add a screenshot to a PowerPoint presentation? If you have the Windows version then there is a feature built in to PowerPoint to do just that.
  5. Inserting a YouTube Clip into a Slide
    YouTube has so many videos it seems almost inevitable that there is something out there that is worth adding to your presentation. It could be one you’ve created. Many search for the video they need in advance and then flip to the browser during their presentation. However, it is so much easier to add directly into a slide.
  6. Adding a Screen Recording to a Presentation
    There are many tools available for creating screen recordings and the Windows version of PowerPoint has this feature built in.
  7. Using the Pen and Laser Tools These built in tools to use during a presentation are really handy. It allows you to highlight parts of a slide or draw something right there on the screen. The laser pointer saves you having to look for a laser pointer and can be easier to follow. Also handy if you are recording what is on the screen, a conventional laser pointer will not be recorded.
  8. Zooming in on a Slide During a Presentation
    Got an image or chart that is hard to see, no problem just zoom in using a tool in PowerPoint.
  9. Quickly Moving to a Slide in Your Presentation
    Ever have that moment when you need to refer to a slide in a presentation and you click through the slides to find the one you want, here you can find the slide easily without stopping the presentation and having to restart it.

For more useful tips see my website http://www.jargonfreehelp.com

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Zooming in on a PowerPoint Slide

Ever been doing a presentation and you have a chart, image or data you want to zoom in on. Perhaps you just want to make it stand out or get your audience to focus on it or perhaps it is a little difficult to read. 

If you are using the Windows version of PowerPoint then you can do just that, zoom in during a presentation. Here’s a video to show you how to do it. 

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How to Enter a Series of Dates in Excel That Are Only Weekdays

Do you have to enter data for a bunch of dates but only need weekdays? Excel has the answer for you using the Autofill feature. It allows you to create a series of dates that only include the weekdays. 

All you have to do is enter the start date and then drag using the right mouse button. This works on all versions for Windows and Mac. 

Here’s a short video showing you how it works. 

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Excel: How to Enter the Same Day but Different Month and Year

We all want faster ways to enter data and you’re probably already aware of the autofill feature in Excel. To enter a series of consecutive dates you just need to enter the one date and then click and drag on the bottom right of the cell when the crosshair appears. But you can do some clever things like just get the month to increase or the year. You can also get it to just fill the weekdays and leave off the weekends. 

These options are available if you use the right mouse button to autofill rather than the left. When you use the right mouse button a menu will appear when you finish dragging with these options. 

You can see how this works in the video tutorial below. 

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Reinstalling Plug-ins After Updating Photoshop CC 2015

Adobe have done another update to Photoshop CC and as always just as I thought I’d learnt enough there is more to learn. This software just gets better and better

One thing that did happen on this update, because it was a big one, was that the plugins stopped working but don’t worry it’s an easy fix. I use Google’s Nik Collection and that was quite straightforward, all I had to do was copy the folder over, you can see how to do that in the video below.

I did discover that to future proof it and to make it available to other potential Adobe apps I should copy it to the shared Creative Cloud folder. Again how to this is in the video below.

Adobe has helped out with these useful links:

Location of plug-ins – adobe.ly/28OBbkg

List of plug-ins to reinstall and links – adobe.ly/28LNvFp

Here is the video to show you what to do.

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How to do a Screen Recording in PowerPoint

If you are doing a PowerPoint presentation you may want to show how something works like a website or some software. You could open the website or software and switch to it during the presentation. However, that can be time consuming and your computer may not want to play ball. However, you could record it in advance and have it as a movie in your presentation. 

PowerPoint has a screen recorder built in to do this, although the Mac versions do not but I will tell you how you can do that in a moment. 

The screen recording allows you to record the audio too and the mouse pointer. You can choose to not record those and just what is happening with the software. 

If you are using a Mac, and this includes the new 2016 version, there is no built in screen recorder but there are lots of screen recording/screencasting software available. My favourite is Camtasia (Techsmith website), there are a lot of editing options and can add in lots of graphics later, you may want this even if you have Windows. It comes in both Windows and Mac versions. There is a 30 day free trial. 

Techsmith also do a cheaper version called Snagit. Click here for more about Snagit on their website

A free option is to use QuickTime Player that comes with your Mac. You can choose New Screen Recording in the File menu. If you need to edit you will need to use something like iMovie, should also be free with your Mac. 

Here is a video, made with Camtasia, to show you how to do the screen recording in PowerPoint. 

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Embed a YouTube Video into a PowerPoint Presentation

Switching from PowerPoint to a browser in the middle of you presentation to show a YouTube can be messy and time consuming. So wouldn’t it be better if you could just embed the YouTube video into your PowerPoint presentation? It also saves time not having to load up your clips in advance. 

If you’re using the Windows versions of PowerPoint, and there is an Internet connection, then this is possible. Unfortunately this does not work on any of the Mac versions including 2016. 

You should be able to embed other online video but it works best with YouTube. I tried it with Vimeo and another media server called MediaCore and it didn’t like it. 

Anyway, here is a video to show you how to do this. 

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